Ampaire Inc. Accounting Specialist Remote · Part time

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Job Purpose:

The Accounting Associate is responsible for the administration of accounts payable and receivable. Reporting to the Senior Accounting Manager, this position ensures that accounting transactions are properly and timely processed, approved, recorded, posted, and reported following GAAP principles for accurate presentation of the financial statements; responds to vendors and internal customers’ queries and ensures compliance with company’s policies and internal controls. In short, this role is at the center of keeping Ampaire on track to meet its mission through best-in-class accounting methods and actions that support us revolutionizing aviation!

Reports to: Senior Accounting Manager

Responsibilities:

• Creates invoices according to company practices and government requirements; prepares all backup documentation; submits invoices to customers on the appropriate invoicing system (customer dependent).
• Tracks invoices/contract spends in contract specific budgets.
• Creates credit memos when warranted in compliance with contracts.
• Acts as an invoicing point of contact for various government customers, responds to questions and inquiries in a timely manner and ensures on-time payment of invoices.
• Creates reports regarding the status of accounts as requested.
• Provides documentation and reports to Accounting Manager as needed.
• Assists with grant audits and financial audits as directed.
• Copies, files, and retrieves materials for accounts receivable and accounts payable as needed.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include issuing payments via our internal AP system, verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment and issues purchase order amendments or stop-payment orders as needed.
• Calculates and reports sales & use tax based on paid invoices, and coordinates filing with our CPA.
• Assists Accounting Manager with financial modeling and budgeting.
• Collects, organizes, and stores invoices from suppliers and vendors.
• Manages all Accounts Payable accounts that include the AP email account, credit card tracking account, and bill payment account.
• Processes and records all bills in accounts payable to ensure proper accounting of expenses and costs for current contracts and R&D programs.
• Ensures all incoming bills for AP are accurate, have proper documentation, are are approved by the appointed Ampaire manager
• Ensures expenses are properly recorded in accounting systems along with any necessary backup documentation.
• Monitors and manages bank and credit accounts to ensure adequate funds are always available and payments are issued when due. Ensures no fraudulent activity is occuring.
• Manages and verifies payment status on open bills for suppliers and vendors and troubleshoots any issues of payment.
• Manages and executes vendor credit and new customer applications for Accounts Payables.
• Performs other related duties as assigned.
• Required Skills/Abilities:
• GAAP compliant accounting
• Must be reliable and extremely trustworthy.
• Incredibly detail-oriented
• Knowledge of Accounting software. QuickBooks Online required. ERP software experience a plus.
• Experience with complex invoicing for government contracts
• Excellent organizational skills
• Proficient in Microsoft Excel and Google Sheets.
• Experience with Airbase or similar AP systems a plus.
• Ability to maintain confidential and meticulous records.
• Excellent verbal and written communication skills.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with internal and external customers

Education and Experience:

• High school diploma required; Business or Accounting degree preferred.
• At least two years of related experience required.

At Ampaire, we are committed to building a more inclusive ecosystem that integrates women, people of color, and other underrepresented groups into the cleantech sector and aerospace industry. We strongly encourage applications from qualified applicants and members of underrepresented groups. Ampaire is an Equal Opportunity Employer; employment with Ampaire is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. If you require accommodations due to a disability to participate in the application process, please contact our Human Resources Department at hr@ampaire.com to discuss your needs. All qualified applicants will receive consideration for employment.