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HR Associate

Geli

Geli

People & HR
Irvine, CA, USA
Posted on Thursday, January 11, 2024
SUMMARY
The Human Resources Associate is responsible for the day-to-day management of HR Operations (payroll, immigration, tax report, administrative tasks, and executives support) while working closely with Hanwha Qcells. This position reports to the Global Human Resources, Senior Manager(expat). The position will be based out of Irvine or San Francisco, California office, as a full-time hybrid position.

RESPONSIBILITIES

  • Support and coordinate immigration/VISA-related inquiries and processes;
  • Maintain and update employee files and HRIS system;
  • Assisting with the implementation of new policies and procedures;
  • Responding to employee inquiries regarding policies, procedures, and programs;
  • Supporting the planning and executing company sponsored event;
  • Provide HR support to all HR operations functions including but not limited to onboarding and offboarding, training and development, payroll, HRIS, benefits, leaves of absence, and HR meterics
  • Support executives and expats as needed
  • Make/update HR Dashboard (Headcount, org-chart, employee list, profile, comp. etc.)
  • Coordinate the company’s payroll process;
  • Maintains strict confidentiality of client, company, and personnel information; oversees and supervises the HR Team to run adhoc reports and/or process all request for employment data and verification of employment requests as necessary;
  • Lead efforts to liaisons with HRIS Platform for any questions, or issues that may occur;
  • Maintains records of personnel transactions, such as hires, promotions, transfers, performance reviews, terminations, and employee statistics for government reporting;
  • Lead OR assist the preparation employee separation notices and related documentation, and conducts exit interviews;
  • Create and send reminders and communications to employees on various HR matters;
  • Be able to proficiently operate in an 100% electronic office environment to create and work with PDF fillable forms, HR Operation Function checklists, and completes e-filing of documents asnecessary.
  • Periodic special projects and duties may be assigned based on Company need and requirements;
  • Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines; and
  • Perform other duties and special projects, as assigned.

REQUIRED QUALIFICATIONS

  • Korean/English bilingual preferred
  • No previous HR experience is required, but 1-2 years of HR of Administrative experience preferred.
  • Develops extensive knowledge and stays current on current federal and state-specific employment and labor laws and human resources practices including but not limited to ADA, CFRA, COBRA, DEFH, DOL, EDD, EEOC, ERISA, FEHA, FLSA, FMLA, OSHA, IRS, and all other local, state, federal agencies.
  • Proven ability to manage a diverse workforce in multi states with multi-level positions so the ability to multi-task among different states is a plus
  • Expert knowledge of applicable HR statutes and compliance programs and requirements in a fast-paced, growing Company
  • Expert in Microsoft Office Suite - Word, Excel, and Outlook with advanced skills in Excel highly preferred
  • Proven experience in matters related to workers’ compensation in congruence with OSHA regulations regarding workplace health and safety
  • Ability to understand and effectively convey Company Human Resources Policies, and federal and state employment and labor laws
  • Ability to represent the Company at federal and/or state unemployment and labor hearings
  • Ability to handle matters of confidentiality, i.e., internal investigations, legal matters, employment relations issues, etc
  • Ability to provide guidance and coaching to management in matters dealing with employee relations and workforce management
  • Ability to work effectively with co-workers, department supervisors and managers, insurance brokers, insurance company representatives, labor attorneys, and other consultants and/or vendors
  • Ability to work flexible hours depending on various departmental project deadlines and/or Company events and sponsored programs (including a few late evenings and a few weekend events per year)

Education

  • Bachelor’s degree in Business Administration with a concentration in Human Resources Management or Industrial Relations or equivalent from an accredited college or university preferred
  • Human Resources Certification (PHR, SPHR, SHRM-CP or similar HR licensing) preferred
  • Relevant years of work experience plus a PHR, SPHR, SHRM-CP or similar HR certification may substitute for the degree preferred
Hanwha Q CELLS America Inc. (“HQCA”) is headquartered in Irvine, CA, and handles sales for the North American region. It is a subsidiary of Hanwha Q CELLS Co., Ltd., one of the world´s largest and most recognized photovoltaic manufacturers for its high-performance, high-quality solar cells and modules. It is headquartered in Seoul, South Korea (Global Executive HQ), Thalheim, Germany (Technology & Innovation HQ), and San Francisco, USA (Energy Storage/Inverter & Software HQ). Through its growing global business network spanning Europe, North America, Asia, South America, Africa, and the Middle East, the company provides excellent services and long-term partnerships to its customers in the utility, commercial, government, and residential markets. Hanwha Q CELLS is a flagship company of Hanwha Group, a FORTUNE Global 500 firm, and a Top 8 business enterprise in South Korea. HQCA recently acquired Geli, a leading developer of Energy Management System software for energy storage, solar, and other renewable resources.
Benefits*
· Medical, Dental, Vision
· Paid Time Off
· Tuition Reimbursement
· 401K
· Paid Holidays
* All benefits dependent on role and eligibility
Physical, Mental, & Physical Demands
To comply with the Rehabilitation Act of 1973 the essential physical, mental and environmental requirements for this job are listed below. These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all of the functions of the job with or without reasonable accommodation.
Mobility
Standing: 20% of time
Sitting: 70% of time
Walking: 10% of time
Strength
Pulling: up to 10 Pounds
Pushing: up to 10 Pounds
Carrying: up to 10 Pounds
Lifting: up to 10 Pounds
Agility (F = Frequently, O = Occasionally, N = Never)
Turning: F
Twisting: F
Bending: O
Crouching: O
Balancing: N
Climbing: N
Crawling: N
Kneeling: N
Dexterity (F = Frequently, O = Occasionally, N = Never)
Typing: F
Handling: F
Reaching: F
All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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