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Elemental Excelerator
Elemental Excelerator

Legal Administrative Assistant

Xos Trucks

Xos Trucks

Administration, Legal
Los Angeles, CA, USA
Posted on Wednesday, March 8, 2023

Xos (NASDAQ: XOS) is an innovative electric vehicle company on a mission to decarbonize commercial transportation. Our zero-emission commercial vehicles and next-generation technologies empower fleets of Fortune 500 companies and positively impact our environment.

At Xos, we design vehicles from scratch, invent efficient and durable battery systems, write software to control the vehicle and its interactions with the driver, and entice fleet owners into an electrified future with groundbreaking service.

Xos is a people-focused company, and a great place to work! Perks include 100% covered employee health benefits, Betterment 401k, training, and growth opportunities, to name a few.

We are a team of passionate doers that have banded together to work on something we can be proud of, on a journey to a cleaner planet. We’re go-getters, change-makers, and future-creators. Will you join us?

The Role

Xos is hiring an experienced Legal Administrative Assistant who is comfortable in a fast-paced environment and able to adjust and respond to competing business deadlines. A successful Legal Administrative Assistant will be driven and have prior professional experience as an assistant or administrator in a law firm or in-house legal department.

**This is an on-site based opportunity from our Los Angeles, CA Headquarters**


  • Manage company contract management system and organize corporate records.
  • Prepare, review, coordinate and file Section 16 reports of beneficial ownership (Forms 3, 4, and 5) for officers and directors; manage relationship with share transfer agent.
  • Establish and maintain electronic and physical records in searchable electronic formats (hard copies only when necessary). File hard copy data and documents as necessary in a timely manner.
  • Implement and maintain corporate compliance calendar and other policies and protocols; calendar and monitor deadlines.
  • Oversee state-by-state subsidiary management, including filing state-specific annual reports.
  • Manage shareholder matters, including maintaining detailed file sharing system of equity documentation; assistance with administration of equity plan; assistance with insider trading process.
  • Maintain departmental invoice management system and manage purchase order requests.
  • Draft, edit, revise and proofread general correspondence, memos, legal documents and reports from various sources.
  • Manage corporate records, including Board of Directors and shareholder minutes, corporate subsidiary, director and officer information, governance policies and compliance processes.
  • Maintain legal department calendar, schedule meetings and make travel arrangements.
  • Other duties and responsibilities as assigned.


  • 3+ years of legal administrator or legal assistant experience in an in-house or law firm position preferred
  • Computer/word processing skills, with demonstrated experience creating and editing MS Word documents.
  • Proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe

A Successful Individual Will Excel in the Following Areas:

  • Ownership Oriented. You are a self-starter who values taking ownership of projects. Should be able to identify issues and solve practical problems in an independent manner
  • Organized and Dedicated Problem Solver. You have excellent organizational and problem-solving skills
  • Workflow Prioritization Demonstrated ability to prioritize workflow, meet deadlines, and manage multi-faceted projects
  • Agile in a fast-paced environment. We move, and we move quickly. Must thrive in an environment that is ever-evolving
  • Positive Attitude. You will be working in a high-functioning team environment. You have a positive attitude and a desire to contribute to a strong, supportive team
  • Intellectually Curious You are always willing and looking to expand your knowledge and grow intellectually
  • Excellent verbal and written communication skills. The ability to speak and write with confidence and competence for a wide audience, including management
  • Attention to Details. Yes, we realize that “detail-oriented” is on about every job description – but we really mean it!
  • Team Player & Relationship Builder. Ability to establish and maintain effective relationships with executive team members and employees across all levels of the company in a highly professional manner

The salary range for this role is specific to the locations listed below and is the range Xos Inc. reasonably and in good faith expects to pay for this role at the time of this posting. We may ultimately pay more or less that the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors, including not but limited to, job-related knowledge, skillset, relevant education, qualifications, certifications, geographic location, and other business or organizational factors.

  • California: $65,000 - $85,000

Xos is an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, gender expression, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.